Technology
This episode summarises the key topics and ideas contained in the submitted resources regarding SIRE 2.0 inspections, including aspects of safety, human factors, and shipboard crew performance. The purpose is to provide a comprehensive overview of inspection principles and practices and to highlight key considerations when preparing for and responding to inspection results.
Main Themes and Ideas
1. SIRE Inspections 2.0-A New Approach to Security
◦ Inspection objective: SIRE 2.0 inspections are primarily aimed at ensuring the safety of the crew and the vessel, protecting the environment, and ensuring that every voyage is safe and successful. Inspections are not treated as a way to point out mistakes but as a tool for continuous improvement of working conditions and procedures.
◦ Change of perspective: AI 2.0 inspections move away from a blame-and-punish approach. Instead, they focus on identifying conditions and factors that can impact task reliability.
◦Collaboration: Collaboration between inspector and crew is key. Inspectors want to understand how things are actually done, not just how they are written in procedures.
* Quote: "Inspectors want to talk to the people who normally do the job, so "
* Quote: "Inspectors want to make sure the inspection goes well and help show how well the ship is performing."
2. Performance Influencing Factors (PIFF)
◦PIFF Definition: PIFF are the physical, psychological, organisational, and social factors that influence human interaction with systems, processes, and other people.
◦PIFF Categories: * Critical Task Identification : Recognizing which tasks are critical to safety. * Procedures: Accessibility, understandability, and usability of procedures.
* Team Interactions: Communication, information exchange, and respect within the team. * Physical Conditions: Safe and comfortable work environment. * Training and Practice: Opportunity to learn and practice in a variety of situations.
* Quote: "PIFFs are those that affect human interaction with hardware systems, processes, other people, and teams."
◦ Healthy and unhealthy PIFF: * Healthy PIFF supports reliable task execution. * Unhealthy PIFF increases the risk of errors.
◦PIFF Analysis: Inspections focus on the analysis of "work as done" and not just "work as imagined"—how" tasks are actually performed in real conditions. * Quote: "It is important that inspectors assess how tasks are actually performed in practice, not just imagined."
3. Avoiding Blame and Building Trust
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Key Element: Avoiding blame is the foundation of effective SIRE 2.0 inspections. Focusing on conditions, not individuals, creates an atmosphere of trust and openness.
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Trust and safety: Research shows that increasing trust and respect between crew and management leads to improved safety .
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The Role of Leaders: Leadership plays a key role in building trust by being visible, talking to staff, and responding to reported issues.
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Quote: " is a key element of the SIRE 2.0 inspection approach, aimed at creating an environment where crew can openly discuss issues and learn from mistakes, without fear of repercussions."
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Quote: "Research shows that between crew and management leads to"
4.
Inspector's Reporting and Observations
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Observation Categories: * Exceeds Expectations: Task performed exceptionally well, with healthy PIFFs present. * As Expected: Task performed well, with no significant impact from PIFFs. * Largely as Expected: Unhealthy PIFFs exist that could affect future reliability. * Not as Expected: Problems or unhealthy PIFFs exist that increase the risk of errors.
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No Blame: Reports do not name names, focusing instead on conditions and factors that impact performance.
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The purpose of the report: To point out areas for improvement, not to penalize the crew. * Quote: " , but to identify conditions that affect the reliability of the task" * Quote: "Inspectors look for evidence that "
5.
Responding to Observation and Learning
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Learning-based approach: A learning-based approach, not a blame-based approach, is key.
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CLASS Method:
* C hoose to learn, not blame.
* L earn from those who do the work
* A ddress PIFFs
* S ystematically apply across the fleet.
* S hare feedback with the crew
* Quote: "The CLASS method is helpful in responding to observations by encouraging , "
◦ Continuous Improvement: Observational learning is an ongoing process that requires regular analysis and implementation of improvements.
* Quote: "Observational learning is not a one-time activity. It requires "
6. Preparation for Inspection
◦ Understanding the objectives of the inspection: The crew should know the objectives of the inspection and understand that it is intended to support and improve.
◦ Prepare the crew: Inform the crew about the inspection process, prepare for task demonstrations, and emphasise the crew's role as experts.
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Quote: "The crew should be aware during the inspection, including that the inspectors will be "
◦ Procedure analysis: Ensuring that procedures are accessible, understandable, and useful.
◦ Observing “real-world work”: Analysing how tasks are actually performed, not just planned.
◦ Avoiding blame: Focus on working conditions rather than blaming individuals.
Conclusions and Recommendations
•Focus on PIFF: The foundation of effective AI 2.0 inspections is the analysis of factors that affect performance. The goal should be to identify and convert unhealthy PIFFs into healthy ones, which will increase the reliability of the tasks.
•Building Trust: Actively build trust between crew and management by avoiding blame, communicating openly and being responsive to crew needs.
•Learning from observations: Inspector reports should be treated as a valuable source of feedback to be analysed and used to make improvements.
•Proactive Approach: Companies and operators can proactively identify and eliminate potential issues by taking a similar approach to inspectors by talking to the crew and analysing the PIFF.
•Continuous improvement: The process of inspection and learning from observations should be treated as an ongoing process, requiring regular analysis, reflection, and implementation of improvements.
Summary
SIRE 2.0 inspections are much more than just inspections – they are an opportunity to improve, build trust and create a safer working environment. The key to success is understanding the principles, focusing on human factors and working together openly and constructively. Applying the approaches and methods described in this document will enable crews and management on board vessels to effectively prepare for inspections and use them to drive continuous improvement.
I hope this briefing document is helpful. If necessary, I can adapt it to your further requirements.